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31 Dec 17
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11 Sep 15
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07 Aug 15
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13 Jul 15
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31 Dec 13
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22 Mar 13
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20 Feb 13
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21 Dec 12
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12 Dec 12
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09 Dec 12
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- Loose Papers
- business cards, receipts, etc. - put in in basket for processing
- Process Your Notes
- Previous Calendar Data
- review for remaining action items, reference information, etc.
- Upcoming Calendar
- Empty Your Head
- write down any new projects, action items, etc.
- Review "Projects" (and Larger Outcome) Lists
- ensure that at least one kick-start action is in your system for each
- Review "Next Actions" Lists
- Mark off completed actions & review for reminders of further action steps to capture
- Review "Waiting For" List
- Records appropriate actions for any needed follow-up & check off received items
- Review Any Relevant Checklists
- Review "Someday/Maybe" List
- Check for any projects that may have become active and transfer them to "Projects" & delete items no longer of interest
- Review "Pending" and Support Files
- Browse through all work-in-progress support material to trigger new actions, completions, and waiting-fors
Weekly Review
- Loose Papers
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- I don't need or want it = trash
- I still need to decide what this means to me = IN basket item
- I might need to know this information = reference
- I use it = equipment and supplies
- I like to see it = decoration
- When I could possibly move on it, I want to see the action as an option = next action reminder, reviewed when and where it could be done
- I need to be reminded of this short-term outcome I've committed to = project list item, reviewed weekly
- I need to have this when I focus on a project = support material
- I might want to commit to this at any time in the future = Someday/maybe list item
- I might want to commit to this on or after a specific time in the future = calendared or "tickled" item incubated for review on a specific future date
- I want to achieve this "bigger" outcome = goals, objectives, visions that you review on some longer interval
- It's something someone else is doing that I care about = item on Waiting-For list, reviewed at least weekly
- I need to consider it when I do certain recurring activities = item on a checklist
Pick up anything around you that you're wondering what to do with, and apply a simple set of formulae:
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06 Dec 12
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05 Dec 12
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17 Nov 12
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05 Nov 12
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15 Oct 12
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07 Oct 12
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04 Oct 12
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03 Sep 12
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31 Aug 12
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04 Jul 12
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28 Jun 12
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09 Jun 12
Mullins McdWeekly Review Checklist
gtd productivity lifehacks reference organization wiki management tools Weeklyreview checklist lifehacker
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07 Jun 12
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14 May 12
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11 May 12
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06 Apr 12
Daron ButlerFive Steps to Accomplish Any Task (Project Planning)
defining purpose and principles
outcome visioning
brainstorming
organizing
identifying next actions -
07 Mar 12
Simon MerrettGettingThingsDone
Notes from Getting Things Done (GTD) by David Allen
(GTD® and Getting Things Done® are registered trademarks of the David Allen Company. Please visit www.davidco.com to learn more.)
capture all the things that need to get done into a logical and trusted system outside of your head and off your mind
disciplining yourself to make decisions about all the inputs you let into your life, so that you will always have a plan for next actions that you can implement or renegotiate at any moment
Outcomes & Actions
describe in a single sentence the intended successful outcome for the problem or situation
write down the very next physical action required to move the situation forward
Horizontal & Vertical Control (Get Things Off Your Mind and Get Them Done)
horizontal maintains coherence across all activities in which you are involved
vertical manages thinking up and down the track of individual topics and projects
Five Stages of Workflow (Horizontal)
collect things that command our attention (anything personal or professional, big or little, that you think should be different than it currently is and that you have any level of internal commitment to changing)
get it all out of your head
minimize your collection buckets
physical in-basket
writing paper and pads
electronic note taking
auditory capture (answering machines, voicemail, dictating equipment)
email
empty the buckets regularly
process what they mean and what to do about them
what is it?
is it actionable? YES or NO
No
trash
incubate
someday/maybe list
tickler file (suspended or follow-on file; a 3D calendar)
43 folders:
31 Daily Files
12 Monthly Files
Tomorrow's Date at the front
reference (reference should be information that can be easily referred to when needed)
Yes
What is the next action?
do it
delegate it
defer it
Project (anything requiring more than one step to accomplish the desired outcome)
actionable tracking
list of projects
storage or files for project plans and materials
calendar (time specific actions [appointments], day specific actions, day specific information)
list of reminders of next actions
a list of reminders of things you're waiting for (only review as often as they have to be in order to stop wondering about them)
organize the results
review the options
do
choosing actions in the moment
context
time available
energy available
priority
Weekly Review
Loose Papers
business cards, receipts, etc. - put in in basket for processing
Process Your Notes
Previous Calendar Data
review for remaining action items, reference information, etc.
Upcoming Calendar
Empty Your Head
write down any new projects, action items, etc.
Review "Projects" (and Larger Outcome) Lists
ensure that at least one kick-start action is in your system for each
Review "Next Actions" Lists
Mark off completed actions & review for reminders of further action steps to capture
Review "Waiting For" List
Records appropriate actions for any needed follow-up & check off received items
Review Any Relevant Checklists
Review "Someday/Maybe" List
Check for any projects that may have become active and transfer them to "Projects" & delete items no longer of interest
Review "Pending" and Support Files
Browse through all work-in-progress support material to trigger new actions, completions, and waiting-fors
Models for Making Action Choices (The Three-fold Nature of Work)
predefined
work as it shows up
defining work
Six Level Model for Reviewing Your Own Work
current actions
current projects
areas of responsibility
1-2 year goals
3-5 year vision
big picture view
projects: clearly defined outcomes and the next actions to move them towards closure
horizontal focus: reminders placed in a trusted system that is reviewed regularly
vertical focus: informal back of the envelope planning
Five Steps to Accomplish Any Task (Project Planning)
defining purpose and principles
outcome visioning
brainstorming
organizing
identifying next actions
Five Phases of Natural Planning Techniques
purpose / guiding principles (Why are we doing this?)
mission / vision / goals / sucessful outcome (What would wild success look, sound, or feel like?)
brainstorming (How would we accomplish it?)
view the project from beyond the completion date
envision wild success (suspend "Yeah, but. . .")
capture features, aspects, and qualities you imagine in place
organizing (identify components, subcomponents, sequences, events, and/or priorities; what must occur and in what order? When do we do these things?)
next actions (Where do we start?)
"If the project is off your mind, your planning is sufficient. If it's still on your mind, keep applying the model until it's clear."
Critical Factor of Filing System
filing has to be instantaneous and easy
One Alpha System
consider A-Z organizing unless you need more specific filing
reduces number of place something isn't
organize by topic, project, person, or company
specialized filing may be necessary if amount of reference material on one topic or project exceeds one file drawer.
get high quality mechanics and avoid hanging files
if you must use hanging files:
label files, not the hangers
use only one file folder per hanger
keep a big supply of plain hangers and new file folder in the front of the drawer
purge files once a year
encourage a dumpster day at work
Dealing with un-met agreements:
lower standards
do it
renegotiate agreement
"What is the next action?"
"The better you get, the better you'd better get."
SUMMARY
keep everything out of your head
decide actions and outcomes when things first emerge on your radar, instead of later
regularly review and update the complete inventory of open loops of your life and work
Pick up anything around you that you're wondering what to do with, and apply a simple set of formulae:
I don't need or want it = trash
I still need to decide what this means to me = IN basket item
I might need to know this information = reference
I use it = equipment and supplies
I like to see it = decoration
When I could possibly move on it, I want to see the action as an option = next action reminder, reviewed when and where it could be done
I need to be reminded of this short-term outcome I've committed to = project list item, reviewed weekly
I need to have this when I focus on a project = support material
I might want to commit to this at any time in the future = Someday/maybe list item
I might want to commit to this on or after a specific time in the future = calendared or "tickled" item incubated for review on a specific future date
I want to achieve this "bigger" outcome = goals, objectives, visions that you review on some longer interval
It's something someone else is doing that I care about = item on Waiting-For list, reviewed at least weekly
I need to consider it when I do certain recurring activities = item on a checklist -
23 Jan 12
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15 Dec 11
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13 Nov 11
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28 Oct 11
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25 Oct 11
Susan QuakkelaarNotes from Getting Things Done (GTD) by David Allen
(GTD® and Getting Things Done® are registered trademarks of the David Allen Company. Please visit www.davidco.com to learn more.) -
13 Oct 11
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09 Oct 11
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27 Sep 11
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29 Aug 11
saulo venancioNotes from Getting Things Done (GTD) by David Allen
(GTD® and Getting Things Done® are registered trademarks of the David Allen Company. Please visit www.davidco.com to learn more.)
capture all the things that need to get done into a logical and trusted system outside of your head and off your mind
disciplining yourself to make decisions about all the inputs you let into your life, so that you will always have a plan for next actions that you can implement or renegotiate at any moment-
- capture all the things that need to get done into a logical and trusted system outside of your head and off your mind
- disciplining yourself to make decisions about all the inputs you let into your life, so that you will always have a plan for next actions that you can implement or renegotiate at any moment
- describe in a single sentence the intended successful outcome for the problem or situation
- write down the very next physical action required to move the situation forward
- horizontal maintains coherence across all activities in which you are involved
- vertical manages thinking up and down the track of individual topics and projects
Notes from Getting Things Done (GTD) by David Allen
(GTD® and Getting Things Done® are registered trademarks of the David Allen Company. Please visit www.davidco.com to learn more.)
Outcomes & Actions
Horizontal & Vertical Control (Get Things Off Your Mind and Get Them Done)
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13 Aug 11
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11 Aug 11
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05 Jun 11
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18 May 11
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02 Apr 11
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15 Mar 11
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11 Feb 11
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05 Feb 11
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21 Jan 11
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19 Jan 11
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03 Jan 11
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01 Jan 11
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27 Dec 10
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20 Dec 10
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29 Nov 10
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- envision wild success (suspend "Yeah, but. . .")
- capture features, aspects, and qualities you imagine in place
-
-
21 Nov 10
-
13 Nov 10
-
- Loose Papers
- business cards, receipts, etc. - put in in basket for processing
- Process Your Notes
- Previous Calendar Data
- review for remaining action items, reference information, etc.
- Upcoming Calendar
- Empty Your Head
- write down any new projects, action items, etc.
- Review "Projects" (and Larger Outcome) Lists
- ensure that at least one kick-start action is in your system for each
- Review "Next Actions" Lists
- Mark off completed actions & review for reminders of further action steps to capture
- Review "Waiting For" List
- Records appropriate actions for any needed follow-up & check off received items
- Review Any Relevant Checklists
- Review "Someday/Maybe" List
- Check for any projects that may have become active and transfer them to "Projects" & delete items no longer of interest
- Review "Pending" and Support Files
- Browse through all work-in-progress support material to trigger new actions, completions, and waiting-fors
Weekly Review
- Loose Papers
-
-
10 Nov 10
-
19 Sep 10
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19 Aug 10
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10 Aug 10
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09 Aug 10
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05 Aug 10
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01 Aug 10
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13 Jul 10
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21 Jun 10
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28 Apr 10
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21 Apr 10
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16 Apr 10
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03 Apr 10
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24 Mar 10
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17 Mar 10
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21 Feb 10
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07 Feb 10
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09 Jan 10
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03 Jan 10
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- describe in a single sentence the intended successful outcome for the problem or situation
Outcomes & Actions
-
- write down the very next physical action required to move the situation forward
-
collect
-
(anything personal or professional, big or little, that you think should be different than it currently is and that you have any level of internal commitment to changing
-
- choosing actions in the moment
- context
- time available
- energy available
- priority
- choosing actions in the moment
-
- defining purpose and principles
- outcome visioning
- brainstorming
- organizing
- identifying next actions
Five Steps to Accomplish Any Task (Project Planning)
-
"If the project is off your mind, your planning is sufficient. If it's still on your mind, keep applying the model until it's clear."
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30 Dec 09
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22 Nov 09
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16 Oct 09
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25 Sep 09
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14 Sep 09
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09 Sep 09
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08 Sep 09
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27 Aug 09
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30 Jul 09
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28 Jun 09
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22 Jun 09
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14 Jun 09
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10 Jun 09
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01 Jun 09
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