Gmail Tips - The Complete Collection

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Welcome to "Gmail Tips: The Complete Collection" Here you will find all the Gmail Tips posted to GmailTips.com. I hope they help you in your continued use of Gmail! Note that his is an archive of Tips and articles written since May, 2004. As such, specific features, issues, and opinions many have since been changed, updated, or corrected. In the near future, I will try to indicate on each affected article or Tip where changes may have occurred, and where later Tips preempt previous Tips. Until then, just sit back and enjoy the read!

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"Here you will find all the Gmail Tips posted to GmailTips.com. I hope they help you in your continued use of Gmail!

Note that his is an archive of Tips and articles written since May, 2004. As such, specific features, issues, and opinions many have since been changed, updated, or corrected. In the near future, I will try to indicate on each affected article or Tip where changes may have occurred, and where later Tips preempt previous Tips. Until then, just sit back and enjoy the read!"

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"Here you will find all the Gmail Tips posted to GmailTips.com. I hope they help you in your continued use of Gmail!

Note that his is an archive of Tips and articles written since May, 2004. As such, specific features, issues, and opinions many have since been changed, updated, or corrected. In the near future, I will try to indicate on each affected article or Tip where changes may have occurred, and where later Tips preempt previous Tips. Until then, just sit back and enjoy the read!"

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- Here is table of "query words" from that page: <table border="1" cellspacing="0" cellpadding="2"> <tbody><tr bgcolor="#c3d9ff"> <th align="center" valign="middle">Operator</th> <th align="center" valign="middle">Definition</th> <th align="center" valign="middle">Example(s)</th> </tr> <tr> <th align="center" valign="middle">from:</th> <td align="center" valign="middle">Used to specify the sender</td> <td valign="top"> Example - from:amy Meaning - Messages from Amy</td> </tr> <tr> <th align="center" valign="middle">to:</th> <td align="center" valign="middle">Used to specify a recipient</td> <td valign="top"> Example - to:david Meaning - All messages that were sent to David (by you or someone else)</td> </tr> <tr> <th align="center" valign="middle"> subject: </th> <td align="center" valign="middle"> Search for words in the subject line </td> <td valign="top"> Example - subject:dinner Meaning - Messages that have the word "dinner" in the subject</td> </tr> <tr> <th align="center" valign="middle"> OR </th> <td align="center" valign="middle"> Search for messages matching term A or term B* *OR must be in all caps</td> <td valign="top"> Example - from:amy OR from:david Meaning - Messages from Amy or from David</td> </tr> <tr> <th align="center" valign="middle"> - (hyphen)</th> <td align="center" valign="middle"> Used to exclude messages from your search </td> <td valign="top"> Example - dinner -movie Meaning - Messages that contain the word "dinner" but do not contain the word "movie"</td> </tr> <tr> <th align="center" valign="middle"> label:</th> <td align="center" valign="middle"> Search for messages by label* *There isn't a search operator for unlabeled messages</td> <td valign="top"> Example - from:amy label:friends Meaning - Messages from Amy that have the label "friends"</td> </tr> <tr> <th align="center" valign="middle"> has:attachment </th> <td align="center" valign="middle"> Search for messages with an attachment</td> <td valign="top"> Example - from:david has:attachment Meaning - Messages from David that have an attachment</td> </tr> <tr> <th align="center" valign="middle"> filename:</th> <td align="center" valign="middle"> Search for an attachment by name or type</td> <td valign="top"> Example - filename:physicshomework.txt Meaning - Messages with an attachment named "physicshomework.txt" Example - label:work filename:pdf Meaning - Messages labeled "work" that also have a PDF file as an attachment</td> </tr> <tr> <th align="center" valign="middle"> " " (quotes) </th> <td align="center" valign="middle"> Used to search for an exact phrase* *Capitalization isn't taken into consideration </td> <td valign="top"> Example - "i'm feeling lucky" Meaning - Messages containing the phrase "i'm feeling lucky" or "I'm feeling lucky" Example - subject:"dinner and a movie" Meaning - Messages containing the phrase "dinner and a movie" in the subject </td> </tr> <tr> <th align="center" valign="middle"> ( ) </th> <td align="center" valign="middle"> Used to group words Used specify terms that shouldn't be excluded</td> <td valign="top"> Example - from:amy (dinner OR movie) Meaning - Messages from Amy that contain either the word "dinner" or the word "movie" Example - subject:(dinner movie) Meaning - Messages in which the subject contains both the word "dinner" and the word "movie"</td> </tr> <tr> <th align="center" valign="middle"> in:anywhere </th> <td align="center" valign="middle"> Search for messages anywhere in your account* *Messages in 'Spam' and 'Trash' are excluded from searches by default </td> <td valign="top"> Example - in:anywhere subject:movie Meaning - Messages in 'All Mail', 'Spam', and 'Trash' that contain the word "movie"</td> </tr> <tr> <th align="center" valign="middle"> in:inbox in:trash in:spam </th> <td align="center" valign="middle"> Search for messages in 'Inbox', 'Trash', or 'Spam' </td> <td valign="top"> Example - in:trash from:amy Meaning - Messages from Amy that are in the trash</td> </tr> <tr> <th align="center" valign="middle">is:starred is:unread is:read </th> <td align="center" valign="middle"> Search for messages that are starred, unread or read</td> <td valign="top"> Example - is:read is:starred from:David Meaning - Message from David that have been read and are marked with a star</td> </tr> <tr> <th align="center" valign="middle"> cc: bcc:</th> <td align="center" valign="middle"> Used to specify recipients in the 'cc' or 'bcc' fields </td> <td valign="top"> Example - cc:david Meaning - Messages that were cc-ed to David</td> </tr> <tr> <th align="center" valign="middle"> after: before: </th> <td align="center" valign="middle"> Search for messages after or before a certain date* *Date must be in yyyy/mm/dd format. </td> <td valign="top"> Example - after:2004/4/17 before:2004/4/18 Meaning - Messages sent on April 17, 2004.* *More precisely: Messages sent on or after April 17, 2004, but before April 18, 2004. </td> </tr> </tbody></table>
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- Unfortunatly, Gmail does not provide a choice in the search dropdown that lets you search for unlabeled messages.
- So, if you want to list all unlabeled messages, just create a long search string containing every label that you have defined. Be sure to include the "-" character in front of every label.
- optionally include the hidden "inbox" Label to exclude anything in your Inbox.
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Page Comments

hiroshi on 2006-07-05

In an effort to provide easier access to my Gmail Tips, here are all of the Gmail Tips that I posted on my GmailTips.com Web site. Some of these Gmail Tips may be outdated, but they represent the entire collection. Please feel free to visit GmailTips.com
jdr santos on 2006-07-13

In an effort to provide easier access to my Gmail Tips, here are all of the Gmail Tips that I posted on my GmailTips.com Web site. Some of these Gmail Tips may be outdated, but they represent the entire collection. Please feel free to visit GmailTips.com
rawwell on 2006-08-17

In an effort to provide easier access to my Gmail Tips, here are all of the Gmail Tips that I posted on my GmailTips.com Web site. Some of these Gmail Tips may be outdated, but they represent the entire collection. Please feel free to visit GmailTips.com

Gmail Tips - The Complete Collection - The Diigo Meta page

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