Zahra Amelia Djuhair's List: Google Apps

• Software-as-a-service for business email, information sharing and security

   

  Whether your business is moving everything to the cloud, just wants an affordable email solution or struggles to give employees access to critical information, Google Apps will help you stretch resources and work smarter.

   

   

  • This is the homepage (official landing page) of Google Apps
• Messaging 
  Gmail and Google Calendar

  • Google_in this Google Apps homepage_divides the Apps into two: Messaging and Collaboration. GMail and Calendar are under Messanging, the first category.
• Collaboration 
  Google Docs, Google Video and Google Sites complement traditional office software to make teamwork easier. Companies or departments can use these apps on their own to be more productive.

  • In the second category, Collaboration, Google groups Google Docs, Google Sites and Google Video. All these three are considered to make teamwork easier. Moreover, Google believes that "companies or departments can use these apps on their own to be more productive".
• schools, non-profits and ISPs.

  • They also target the audience into three divisions: schools, non-profits, and ISP. Here's what they mean by each of them...(Go to linked contents)

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• Enhance your office suite with Google Apps for collaboration

   

  Whether your business uses Microsoft Office, OpenOffice, iWork or a different productivity suite, employees shouldn't have to struggle with their software to collaborate. Google Apps makes collaborating with those software applications work more smoothly.

  • What they mean by becoming "more productive" is that businesses and their employees can focus on their work and ideas without having to struggle "with their software to collaborate". This of course includes the time spent to learn or give software training to managers and employees and fixing the bugs in the office's network.
• Traditional "collaboration" falls short in today's workplace

  • This is what Google highlights and has been offering solution that they strive to find out themselves by using the solution for their own enterprise network and workflow. Thereby, they have tested and ensure they use it in the first place; and place the customers in the first-class position in taking benefit of their application products.

• Sharing with attachments is inefficient.

   
   
  • Attachments can be too large to send over email, and take up inbox space.
   
  • Coworkers with incompatible software can't even open your attachments.

  • Among the downfalls of "traditional collaboration" Google highlights is that sharing with attachments has been inefficient. Along with the development of digital multimedia nowadays, office project documents have started to embed either pictures, videos, animation graphics, besides the normal textual documentations. This makes "attachments can be too large to send over email, and take up inbox space". Aside from that, there is also an issue of file format compatibility between employees computers to open varied types of files. "Coworkers with incompatible software" simply "can't even open your attachments"l, Google says.
• It's easy to lose track of which version of an attachment you should work on.

  • Google critically also addresses a recurring problem that people "lose track" and overwhelmed of "which version of an attachment you [they] should work on". Bulk of email pile stuffed in email inbox may have date and time record for each entry. However, regarding work performance of the employees for office efficiency, there must be something to alleviate the situation.
• Someone gets stuck reconciling everyone's asynchronous edits.

  • Another recurrance that "someone gets stuck reconciling everyone's asynchronous edits" needs a jump innovation to merely traditional emailing manner in staff communication.

• File shares can create workflow bottlenecks.

   
   
  • Everyone gets locked out of a file when one person forgets to check it back in.
   
  • Coworkers with incompatible software can't even open shared files.

  • Cited from Google Apps release, "everyone accesses the same online copy of the file in Google Docs, so there are no attachment compatibility problems, inbox storage quota issues, or versions to reconcile."

  • Next is the other function around the collaboration field: file sharing. Google assures that this practice in much of the time creates "workflow bottlenecks". Sometimes someone would really check out a file for editing, but failed to check it back in. When it happens, soon "everyone gets locked out of a [the] file". In another case, "co-workers with incompatible software can't even open shared files" also occurs. In these matters, Google attemps to innovate a persistent collaborative system that agrees with typical file formats that it supports. The Google Docs and Google Sites as well both implement the aggreeing popular file supports that makes sure that the system only accepts and therefore runs typical selection of file format. In other words, the company network will 'speak the same language'.
• Teams need IT support to set up new file shares.

  • Nevertheless, in this file sharing, a company will need the IT support to either set up and maintain the system. Google guarantees bearing its suppohemrts for this service, having been sure and understanding that Google themselves firsthandedly use and recognise the characteristics and any problems of the application service.
• It's difficult to browse or search across multiple file shares.

  • What about the difficulty to search across multiple file shares? Specifically for this aspect, Google embeds its search and database qualification for many years up to becoming the most prevalent search engine in the world absolutely in this entire network. Companies will gain much benefit from these facts and free from worrying about setting up and system resources support.
• • Those concepts are the grounds of Google gathering its three prevalent products_Google Docs, Google Video, and Google Sites in their respective supporting characteristcs_ in file sharing along with the fully interconnected messaging system with the file sharing _GMail and Calendar_ in the Google Apps bundle.
• Google Docs enhances your company's productivity suite and eliminates the need to collaborate with attachments. Employees can start a project with software like Microsoft Office, and use Google Docs to share files with coworkers for collaborative editing.
• Everyone accesses the same online copy of the file in Google Docs, so there are no attachment compatibility problems, inbox storage quota issues, or versions to reconcile. When the group is done editing, you can keep the file in Google Docs, or export it back to the original format.

  • Being able to cross-embed with the messaging systems, the file sharing intuitive applications constitute:
    
    Google Docs_ company productivity suite that integrate colaborative work sharing. This eliminates the need of attachment editing collaboration. This application makes it possible for employees to collaborate right on the same on-air document simultaneously, or alternatively even start a project with software like Microsoft Office which Google Docs is file format compatible with, and upload it very quickly to Google Docs to further collaborate the file to coworkers.
    Google Videos_Given internal company Apps access keys, employees_more impactfully_ gain more effective impact and understanding of the project system without the requirement of special hardware or software.
    Google Sites_website style version of Google Docs, that shares equal web-publishing capacity. In the Google Sites, all the project "free-form text, file attachments, videos, photos, and other types of information" can be organized and published to share within greater group of employees, even possibly to the rest of the internet.

  • (This latter cited highlighting is cited in the above citation note)
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  • • "Everyone accesses the same online copy of the file in Google Docs, so there are no attachment compatibility problems, inbox storage quota issues, or versions to reconcile. When the group is done editing, you can keep the file in Google Docs, or export it back to the original format."
• • (The yellow three highligted components of Google Apps collaborating at this next are rephrased and cited in the threes coverall notes under "Everyone....".

• Videos can be more personal and impactful than traditional office documents. Employees can use Google Video to securely share and watch internal videos with no special hardware or software.

   

  Sharing knowledge is simple with Google Sites. Free-form text, file attachments, videos, photos, and other types of information can be organized all together.
• It's so intuitive that every employee can contribute; no special technical skills are required so coworkers can create rich sites without burdening IT for support. Best of all, Google search is built-in, so employees can find company information instantaneously.

  • Most important account is that all the Google Apps suite come highly intuitive that every employee can contribute without any special technical and training skills required. Google moreover provides ample login space for every username and overall IT system support. In this way both company and employess can create rich sites while focusing on company projects without suffering the network IT system.

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